Planning an office Halloween party doesn’t have to be a job for an entire committee, although it’s helpful to have others pitch in to pull it together. The best Halloween parties have plenty of food, a fitting soundtrack, the right balance of scary and fun decorations, and a few surprises for guests.
You can plan your best office Halloween party yet when you follow these 6 simple steps.
6 Steps to Plan Your Best Office Halloween Party Yet
1. Create your guest list – who’s coming?
If you’re planning an office Halloween party, you might be throwing your party during the work day or after work. If you’re having the party during work hours, you won’t be inviting anyone else outside of your employees, but if you have it after work or on the weekend, you should invite both your employees and their families.
Creating the guest list is the first step to throwing the best office Halloween party yet because every other step depends on it. Once you have a good idea of who you’ll invite to the party, you can estimate the amount of food, drinks, seating, favors, etc. you’ll need to supply at the party.
2. Invite your guests to the party – how will you let them know about it?
Now that you know who will be attending your office Halloween party (either your employees or your employees and their families), you need to formally let them know the details of the party so they can plan to attend or prepare for it.
Office parties are easy, invitations-wise – just post a paper about the party in the break room, bring it up in a meeting, send out an office-wide email, etc.
To let employees know about the party:
- Post flyers about the party around the office
- Give details about the party at a meeting
- Send an office-wide email with details on the party
- Give out invitations to the party
Not only will this give your employees the information they need about the upcoming Halloween party, but it will also get them excited about and looking forward to the party!
3. Decide on a menu – what will you eat and drink?
It’s easy to overthink a party’s menu, so opt for simple over impressive to make your planning less stressful. Halloween parties for adults don’t require that every single food offering resemble a ghost or bat, but if you can spend a little extra time to make the choices fitting for Halloween, it will go a long way in creating the festive Halloween spirit for the party.
Here are a few ideas for making your food and beverage choices a little spookier:
- Serve drinks from a small plastic cauldron
- Make an icy hand to float in punch by filling a glove with water and freezing
- Serve severed fingers (cocktail sausages with “fingernails” cut into them) with ketchup or BBQ
- Replace drink labels with spooky alternatives (Werewolf Tonic, Vampire Blood, Poison, etc.)
4. Pick and put out the decorations – what’s the theme?
This will be the most noticeable part of your office Halloween party, so you should put plenty of thought into it before physically putting up the decorations. What’s your theme for the party- are you going for silly and family friendly or truly scary? Will you choose a fun theme that everyone has to choose costumes related to, like 1960s, office supplies, or superheroes? The party’s theme will be supported by the decorations you pick and put out.
A few easy decoration ideas:
- Stretch dollar store ‘spider webs’ around the office, cover with plastic spiders
- Twist orange and black streamers across the office and ceiling
- Blow up orange and black balloons and scatter around the office
- Place pumpkins and gourds, small hay bales around the office
5. Add to the atmosphere – spooky sounds or music?
The decorations, food, and drinks will set the tone for the party, but the soundtrack will complete it. You can choose whether you’ll play Halloween sound effects or music, depending on the vibe you want to create. There are tons of options available on YouTube so you can hook up some speakers and scroll through Halloween playlists that will keep the party going.
Here are some Halloween classics you can’t forget to play:
- Monster Mash
- This is Halloween (The Nightmare Before Christmas)
- Werewolves of London
- Ghostbusters theme
6. Arrange activities and contests – what will you do?
Finally, you need to plan the activities for your best office Halloween party yet. You know your employees best – would they prefer a structured party with planned activities every half hour or a free-form party with a major event, like a costume contest or talent show? You can get your employees involved by taking an office-wide vote for the activities, then decide the timeline yourself.
Make sure you find a few easy ideas that can be used in case the party falls into a lull, like a Halloween trivia contest or themed game of charades.