If you’ve decided to use a virtual assistant, you’ve made a great choice to ensure that your business is giving the highest quality service to your customers. Your virtual assistant is the answer to all of the incoming calls, handling your calendar by scheduling appointments, taking your messages, and helping sort through the dozens of emails you see every day.
Have you ever considered if you are getting the most of your virtual assistant and if you’ve chosen the right match? Entrepreneurs are wise to hire a virtual assistant but they also need to understand what all is involved with working with this type of service.
Whether you are forgetting to invest time into your virtual assistants or you’ve neglected to set realistic timelines for tasks, sometimes business owners don’t know what they are doing when it comes to working with a virtual assistant. Here is a look at the ways to make sure you are getting the most out of this service so that it can be as beneficial to your company as possible.
Setting realistic deadlines
When you are expecting your virtual assistants to handle daily, weekly, or monthly tasks but you are trying to have them done much sooner than a staff member could handle them, you need to face a reality check. Just because you think your virtual assistant should be able to accomplish certain tasks within a certain amount of time doesn’t mean that it’s feasible with their other responsibilities.
You should really think through all of the parameters of a task to make sure your timelines for them are realistic in order to set your virtual assistant up for success. You should also consider there is a learning curve with any task and that it may take a while to understand how you want your emails sorted and how you want appointment scheduled to look.
You forget to leverage your own time
Now that you’ve freed up some time for more tasks during the day and week, you may not have taken the time to really look at what you can accomplish with this newly found extra time. Sometimes people think they can just spend longer on other tasks that shouldn’t require extra time, or they think they can clock out a little earlier.
The main benefit behind a virtual assistant is to give yourself more time to get things done and focus without distractions, so looking at your new schedule without incoming calls interrupting you is really important. That extra time you find throughout the day could be used to start a company blog or to work on your next marketing campaign.
It’s important not to assume that bringing on a virtual assistant is going to be like a magic pill where suddenly your business everything will work perfectly from day one. It’s important to start slow, build trust, and allow time for a learning curve. Sometimes people forget to give their virtual assistants very clear and direct instructions and they don’t allow enough time to get things done.
Instead, think of your virtual assistant as an investment in which you need to spend some time training on your needs, building a relationship, and allowing time to build trust without constant micromanaging. Part of this trust is showing that you believe in your virtual assistant and you’re willing to acknowledge a job well done. Your virtual assistant needs to feel some praise to know they are accomplishing what you need and they want your business relationship to be fun in order to motivate them to do their best work.
Make sure you are maximizing your virtual assistant by looking at these areas and working on the ones that need attention.