When you run a virtual office along with a physical office, it can be difficult to balance the two worlds. This type of business is common for entrepreneurs, sole proprietors, and telecommuters that work in a physical office while running a virtual office.
Your physical office may simply be your home while your virtual office is where you handle your client meetings and mail forwarding. Balancing both worlds and staying productive is the true challenge because you’ll tend to focus more on one than the other.
Whether you’ve been too caught up in your physical office and have neglected your virtual office, or you are so involved with the virtual office that your physical office isn’t being cared for, it’s time to look at some ways to better balance your workspaces. Here is a look at where you can begin.
Split up the spaces depending on task
Sometimes you may just need to split up your tasks to make sure they have the proper workspace to be done well. Instead of using both your physical space and your virtual office for client meetings, focus that task one on area or the other.
If your meetings take place on video chat online, make your physical space focused on the area to catch up on your writing for the blog. That means that when you are utilizing your physical office, it will be an area of concentration, while your virtual office will be focused on being a place of communication and interaction.
Once you differentiate which tasks are meant for each office, it’ll be easier to find structure and a routine for your work week. You won’t be trying to juggle so many tasks but instead, you’ll spend time at each office focused only on those tasks that you do in those locations. Plan your week to where you’ll work each day, at what times, and for how long, rather than waiting till the day of to decide.
What address to use
It’s important to choose one address to identify your business, regardless of how many places you choose to work. This gives clients and vendors a simple way to reach you and a solid address to display on business cards or marketing materials. Many people get a business address to appear more professional and to avoid giving out their home address or a PO Box. Choose one address to make sure clients aren’t confused and your brand isn’t negatively affected with multiple addresses.
Splitting up your time
The last way you should handle your multiple office problem is to remember that you don’t have to split your time equally. Balancing your offices is important but in some cases, you’ll be more focused on one than the other.
It doesn’t have to be a 50/50 distribution because you may need to spend more time in the physical office handling more focused work and for some, the virtual office is where most of the action takes place. If you only need the virtual office for the occasional client meeting, then your physical office will be the main focus for your regular tasks.
If you only have one physical location that you work and still are challenged by a lack of balance, you may need to change up your week by incorporating time spent away at the occasional coffee shop or co-working space where your week can split up by tasks done at home, away from home, and by time of day. Make sure your week is set up for success before it begins to make sure your productivity is going to be at its best.