A new calendar year is a great time for a fresh start. If this year is anything like the last, 2016 will bring lots of changes for your business–some that you will initiate, and others that you will simply react to.
If you’re carrying a lot of weight at your company, it might be time to consider sharing the load so you can focus your time on what’s most important to your company’s success.
When you hire a virtual assistant, you enable yourself to spend time on prioritized tasks without skimping in other areas. A good virtual assistant will make your business look professional and reliable and maintain a respectable image by connecting with, helping, and directing your customers in a courteous and knowledgeable manner.
Outsourcing select tasks to a virtual assistant can help you keep your business financially afloat when you’re growing–and also makes it possible for you to take some much-needed time for yourself. Both are vitally important for business owners.
We put together a list of 5 things that happen when you hire a virtual assistant.
If you hire a virtual assistant this year, you’ll be able to:
Focus on what’s important
Virtual assistants handle a wide variety of ongoing tasks, from scheduling and managing your appointments to sending you emails when you’ve got a new voicemail. When you hire a virtual assistant who is capable is handling those tasks for you, it’s easy to focus on what’s important at your company.
Disengaging from recurrent, non-priority tasks and taking a look at the big picture might give you new insight in your business that can help give you a better sense of direction for the new year.
Maintain your company’s professional image
When you’re building your business, you reach a point where it’s hard to spend time handling clerical tasks like answering the phone, but you’re still fully aware of how important those short interactions with customers are. This is when a virtual assistant can step in, take instruction on how to answer your phones, direct your customers, make or cancel appointments, notify you of voicemails, etc.
Your virtual assistant can help you maintain your company’s professional image while serving a very practical purpose and keeping you organized.
Stay financially afloat
A virtual assistant doesn’t work full-time, so your company budget doesn’t have to worry about covering a full-time salary like it would if you hired a receptionist or assistant.
Conversational Receptionists give users the unique option to select a custom monthly pricing plan. These plans range from less than $150/month to $550/month, significantly less than it costs to hire a receptionist, even part-time.
Take time for yourself
Business owners and entrepreneurs report high levels of stress, and it’s no wonder. They’re constantly getting and reacting to new information, managing employees, generating ideas, coming up with concepts, figuring out sticky financial situations, and connecting it all into the big picture of making their business successful.
This is what makes it important for people in these positions to take much-needed time off and spend time doing things they enjoy.
Some business owners feel guilty being away from work or having fun when they “should be” working, but that’s a recipe for burnout. If you own a business and have been under a lot of stress lately, it’s a good time to push pause and let a virtual assistant manage some of your time-consuming, recurrent tasks.
Other ways to make more time for yourself this year:
- Say “no” when you need to
- Give mindful meditation a try
- Take plenty of breaks at work to stand up and walk around
- Schedule alone time just like you’d schedule a meeting
Take your work somewhere
This year, a virtual assistant could enable you to take more mini-vacations. Take your work with you by having a virtual assistant transfer your calls to you, no matter where you are!
Or, if you’re craving the kind of vacation that involves no calls, texts, or emails, have your virtual assistant hold your calls and take messages. When you hire a virtual assistant, you can enjoy your time away knowing that everything will be ready for you when you come back.
Does my business need the extra help?
If you aren’t sure that your call volume or customer order frequency is enough to require the help of a virtual assistant, try to be realistic. Check the data–your records of orders and calls–to determine whether or not there is a need, and if you still aren’t sure, you might try a free trial to see if it’s something you’d like to invest in.
Maybe your company is just beginning to grow, and you’re not sure you have enough need for a virtual assistant yet. Look for companies that give you the option of selecting a 21-day risk free virtual assistant trial to get a better understanding of the services and how you’ll work with a virtual assistant. If you’re seeing benefits from your assistant and would like to continue, you can then choose the right plan for you.
Once you’ve hired a virtual assistant and are comfortably delegating tasks to them, your attention can be focused on what matters most to your business right now. In fact, that was one of my New Year’s resolutions this year: Do what matters now.
As you’ve no doubt learned on your journey of being a business owner, what matter most to your business right now changes often. Because of this, the hallmark of a successful business owner is an outstanding ability to adapt. Delegating more tasks to trusted, experienced assistants will leave you with more time and attention to focus on keeping up with the changes and assigning your tasks priority when you hire a virtual assistant.