Managing your business can take a major toll on your schedule. It can seem like you don’t have a life outside of your business. There are only 24 hours in a day and you must still find the time to sleep and eat.
It’s not necessary to feel like you have to dedicate every single waking hour to your business. You need down time, family time and fun time. Here are a few tips for better business time management that will help you get some of your hours back.
Eliminate Checking Your Email Constantly
Some business owners leave their email open all day long. It seems like it’s not much of a distraction, but how often do you see the little envelope pop up and you have to check it. Schedule a half hour to an hour to check emails at the beginning or the end of the day and leave it closed the rest of the day.
If you feel as if you need to check if more than once a day, schedule a few 15-minute blocks. This will help train people to know you will get to their email, but it won’t be instant.
Organize your Space and Schedule
An organized work space takes the clutter out of your mind, just as an organized schedule takes the worry out of your mind. It’s a proven fact that an organized work area saves you time, along with an organized schedule.
Schedule Regular Breaks
Breaks help us relax and come back with more focus. If you sit in front of a computer, you need a short 5 minute break about every 90 minutes or so to keep your eyes from drying out and becoming tired. Breaks also help the mind calm down and come back focused. You need a brain recharge and a quick 5-10 minute break every few hours.
Outsource Tasks to Experts
There are so many ways to use outsourcing to gain time that you could nearly outsource every business task today. One of the tasks many businesses don’t even realize they can outsource is their incoming phone calls. You can hire a virtual receptionist service to handle your calls when you need a few hours to catch up on work or when you simply don’t want to answer the phone.
Outsourcing not only helps you take away the distraction, such as a ringing phone and a caller that wants to talk much longer than you have time for, but it also puts the task in the hands of an expert. Those trained to be virtual receptionists are experts at customer service, appointment scheduling, order taking and many other tasks. Take advantage of outsourcing and gain a few hours back every day.
A few more tips you can use for better business time management include:
- Start a Time Log – Only log the time you actually work and you will see how much you waste.
- Avoid Social Media and Phone Games – Distractions can eat our time so fast it’s not funny. Avoid social media and phone games until the work is done.
- Find your biggest time wasters – Once you identify what is wasting your time, you can start addressing it in the right way.
- Stop Multi-tasking – It may seem necessary, but multi-tasking just takes away from your focus. Handle one thing at a time and you will see better results.
Use these tips coupled with the right outsourcing and you can actually be the rare business owner that works a 6 to 8 hour day instead of a 12 to 14 hour day.