Do you need more time in the day? Is your business becoming so demanding that you feel like you can’t even sleep?
Finding more hours in each day isn’t impossible. Of course, you cannot physically expand the day but there are other options. Hiring a virtual receptionist is one of the greatest ways to take control of your time. Here’s how this type of service can help you get more time back in every single day.
No More Answering the Phone
If you answer the phone more than a few times in a day, you will get a ton of time back when you outsource this task to a virtual receptionist. They will only forward you calls you ask to have forwarded. This means, no more interruptions when you are trying to do other things for your business.
Handle Reminder Calls
Some businesses depend on reminder calls for appointments. If your business uses this model, you can have a virtual receptionist make all your reminder calls every week. This can easily save you an hour or two each week.
Some businesses provide a phone number for orders. When a customer calls, you have to drop whatever you are doing to take the order. This can become a huge distraction. Even just a few orders a day can eat up an hour of your time or more.
Instead of taking the phone orders yourself, you can give a virtual receptionist access to your system and they can take the orders for you. This makes it possible for you to get back to work and never worry about taking another order.
Maybe you have an in-house receptionist, but whenever this person takes lunch, a sick day, vacation time or isn’t able to answer the phones for other reasons, you have to cover the phones. Instead of taking up your time, you can use a virtual receptionist service to cover breaks. This frees you up to continue doing the work you need to do.
Schedule all Your Appointments
When a customer calls to schedule an appointment, you have to stop what you are doing, find your calendar and get them on the books. This can take up quite a bit of time and cause you to stop in the middle of something else.
You can have your virtual receptionist handle your calendar of appointments. They can take the phone calls, schedule the appointments and simply send you a message at the end of the day letting you know what they have done.
With all of the things a virtual receptionist can do for you, it’s easy to find an hour or two each day to do more work and get more things done. Imagine working without interruptions. You won’t have to worry about losing your focus because of a phone call.
Multi-tasking can actually drain you of your energy faster, and you probably won’t get as much done. When you hire a virtual receptionist service, you won’t have to multi-task anymore. The phone won’t ring, yet your orders and appointments will all be taken care of by a professional.