Virtual receptionists provide plenty of beneficial services for all kinds of businesses. If you run an employment agency, you may be able to use a virtual receptionist service to provide all types of benefits for your other employees and your business as a whole. Here are just a few of the many ways VRs can help your employment agency.
Free Up Other Employees
Sometimes, you give employees multiple jobs and one of their jobs is to answer the phone. As great as it might be to pay them one salary and have them do two jobs, it hurts their productivity. When you hire a virtual receptionist firm, you take the job of answering phone calls away from them. This means they can focus on the other tasks.
Gives you More Time
When your phones are covered and they only ring in the office for incredibly important calls, you don’t have to worry about as many distractions for you or your employees. This means you and your employees have more time to work on things you can do to grow your employment agency. Maybe you can handle more interviews or start looking for other companies willing to use your services.
Time is probably the most important thing you get as a business. Most business owners would love to find a few extra hours in each day. With the help of a virtual receptionist service, you can easily get those extra hours without much issue.
Provides a Professional Impression
Whether the caller is a potential employee or employer, your virtual receptionist service will provide a very professional first impression. These individuals are trained to provide the best possible appearance over the phone. They only handle phone calls, so they know exactly how to make your employment agency look and sound very professional.
Schedule Your Appointment and Make Reminder Calls
Since you depend on appointments with both potential employees and employers, you need to keep on top of your schedule. Your virtual receptionist will take care of this for you by scheduling all of your appointments. They can work with your calendar software to ensure you see any new appointments as soon as they are scheduled.
Along with scheduling your appointments, your VR will make reminder calls to ensure more of your appointments are kept. This ensures anybody you meet with knows the meeting is happening and has the opportunity to reschedule, if necessary, without wasting your time.
Compared to just one in-house, full time receptionist, a virtual receptionist will save you more than $20,000 per year. You can get a package starting as low as about $100 and you only pay for the time they are on the phone with clients. In addition, calls never get missed because you get a team instead of just one person.
An employment agency needs help in many areas when they get busy. With the help of a virtual receptionist service, you can have your phones covered when others are on vacation, out sick or on a full time basis. You don’t have to depend on a traditional receptionist or somebody operating as receptionist and as some other position in your firm. Instead, hire a virtual receptionist service and gain back some of the precious time you need for yourself and your employees.