Telephone calls are inevitable to running your business. It’s the common way to schedule appointments with the internet being a secondary route to schedule appointments. It can become an overwhelming task to a busy office staff or the business owner because it’s an interruption to the day and many appointments may need to be scheduled weekly.
It’s important to have a great way to manage this task and while a receptionist may sound like the answer, you may not have the room in your office or the funds to pay another salary and benefits for such a simple task. Here is a look at different companies that are benefiting from going the route of a virtual receptionist instead.
Many law firms are making the switch to virtual receptionists. With lawyers constantly on the go or in meetings, they don’t really have the time to keep track of their calendar. They need someone that can handle their appointments so that they don’t run into issues when they want to attend a court hearing or when someone needs a last minute consultation.
Virtual receptionists can easily keep track of your appointment book and update it online for you. That way, they can answer the phones and schedule your appointments while you work hard during the day without interruption.
For travel agents and travel companies, it can be extremely helpful to have an appointed phone person that handles all of the incoming calls on inquiries. By having a virtual receptionist work from their own home and answer all of the incoming calls, the travel agents can tend to their appointments and focus on one client at a time rather than to answer the phone for an appointment request.
This is extremely beneficial as travel agents see a busy and slow season in which they won’t have to keep someone staffed full time as an in-house receptionist when the phone isn’t ringing. Instead, a virtual receptionist can work as a freelancer with no hourly wage or desk in the office required. They’ll handle your phone calls and appointments while saving you money.
Retail Stores Online
Even online retail stores are seeing a benefit to having a virtual phone answering system in place. Sometimes people have questions and need to call for assistance. A virtual receptionist can help with basic questions or concerns since you aren’t working with a store front and have nowhere for your customer service reps to work at. Your virtual receptionist can be on call from home ready to answer the phone for your online customers.
Mortgage Brokers or Insurance Reps
Sometimes your customers are trying to get qualified for loans on a home, car or get insurance for a piece of property. All customers vary in their needs and what they can qualify for so a virtual receptionist comes in handy to be able to pre-qualify your potential customers for you. They can get the details on their job history, their income and find out anything in advance that may cause your appointment to not go so smoothly. Having no one to pre-screen means your clients may come in, not qualify and you’ll have wasted your time and theirs.
Virtual receptionists come in handy when you’re looking for someone to handle a heavy call flow, someone that can help with basic questions that you don’t have time for or someone that can help you get information from customers before you meet with them to have the upper hand in a situation. Consider a virtual receptionist for your phone needs like many others have already started to do.