Time management is confusing and challenging for many business owners. If you’re a typical entrepreneur, you know how precious and limited time is. You’ve probably found yourself wishing for more of it–“If only there were a few more hours in the day!”
There is a way to buy back your time as a business owner, and if you use the right time management techniques, you could add 2 or more hours to your business day.
What could you do with that extra time? Attend more of your kids’ games and recitals? Make more healthy meals at home? Pamper yourself? Start a new project? Dive into work?
Start planning what you’ll do with the extra time, and we’ll show you how to add 2 hours to your business day, every day, by working with a virtual assistant.
What’s a virtual assistant?
Virtual assistants, similar to virtual receptionists, work from their home or a remote location and take care of some of your company’s recurring tasks.
Wondering what exactly a virtual assistant does?
A virtual assistant can specialize in a wide variety of tasks, from clerical to marketing and design. They might manage your social media campaigns while handling your appointments and calendar. They could write the copy for your new website and answer the phones. In any case, they’ll help you improve your time management and get more done.
When you select a virtual assistant to work with your company, ask about their skill set and experience. Discuss how their expertise can benefit your company and be open to expanding their level of responsibility if things are going well.
Knowing your virtual assistant can reasonably handle the tasks at hand will give you the peace you need to step back and let them take care of their job while you take care of yours.
Here’s how a virtual assistant can help you add 2 hours to your work day.
Instead of playing phone tag or emailing back and forth for an hour, have a virtual assistant or virtual receptionist handle your appointments.
Your business will look professional and well-prepared when your clients, colleagues, or customers call and speak to your virtual receptionist.
Your virtual receptionist can take appointments for you, cancel appointments you can’t make, and reschedule appointments, all from a remote location and without giving the caller a hint that they aren’t physically in your office.
Time saved: 20 minutes/day
Managing social media accounts
If you’re working with a virtual assistant who is skilled in social media, put that expertise to work! Have them manage your company’s social accounts and track the results together. Your virtual assistant can help with LinkedIn, Twitter, Facebook, Pinterest, Google+, and more!
Make sure to provide a general plan of action for your virtual assistant to follow, and make it clear if coming up with a concrete strategy should be part of his or her objectives. Talk about what can be improved, what is working well, and what isn’t working at all.
Request weekly updates and analytics on social performance so you can evaluate the results and decide if the level of responsibility should remain the same or increase.
Time saved: 60 minutes/day
Cleaning up your inbox
The business owner’s inbox can be a scary place. Virtual assistants know this and are familiar with managing the chaos and making sure you escape the white noise and get the important messages.
When you hire a virtual receptionist or virtual assistant, you can instruct them to reply to your emails in a tone or voice that is natural for you. You can have them notify people that you’ll reply to them later.
You can have them unsubscribe from unwanted email lists and forward important emails directly to your attention as soon as they come through. Having a virtual assistant help manage your email will save you a lot of time as a business owner!
Time saved: 30 minutes/day
Managing your blog
If you’re writing the content for your blog, you could save a lot of time by delegating that responsibility to content specialist, but you can start by having your virtual assistant take over the responsibility of posting the content.
Once you’ve written a post, your virtual assistant can copy and paste the draft to your blog, clean up the format, and make sure all links are working before hitting submit or schedule.
You can have your virtual assistant handle the blog calendar and decide when posts should be scheduled as well.
Time saved: 15 minutes/day
If you’re interested in getting better at time management, hiring a virtual receptionist is a great way to start. With 2 hours of free time you didn’t have each day before, you can work ahead or buckle down in a prioritized business area.