If you’ve been thinking about setting up a virtual office so you can start working from home, you’re in luck: It doesn’t take long at all.
In fact, you can set up a virtual office in less than an hour and begin to enjoy the perks of working from home. Virtual offices are a cheaper and more efficient option for some types of businesses.
Before you set up a virtual office, you’ll need to take care of 4 basic steps. You’ll find details on each of those steps below.
How to Set Up a Virtual Office in Less Than an Hour
Step 1: Who’s working with you?
The first step is determining who will be working with you as you make the switch to a virtual office. Are you working alone or with a small team? You may choose to work with freelancers or a third party to bulk up your team without creating the need to have more office space.
Many of our clients work from virtual offices and have us handle their phone calls because they don’t have the space for a traditional receptionist in the office. If you’ll be working with a remote or distributed team, decide how you’ll handle communication before you start working from your virtual office.
Step 2: Get a mailing address
Without a brick and mortar office location, how will you receive business mail? You’ll need to get a physical mailing address if you want to work from a virtual office. You can do this through a variety of means.
For example, the website NYmail.com provides 5th Avenue, NYC business mailing addresses for around $20/month, which can help your business look larger and more professional than a local mailing address. Look for companies that don’t charge you an additional fee for mail pickup!
Step 3: Set up your home office
Now, you’re ready to set up your home office – the part of your home that you’ll be working from. You can always add more to your home office, but to get started, you don’t need much:
- A desk or table
- A comfortable chair
- Your computer
- A phone
- Notebook and pen
Pull up your chair, get comfortable, and start working from your new virtual office!
Step 4: Find a meeting place
If you’ve been working from a physical office so far, you’ll need to let your clients know about your new virtual office arrangement. If meetings can’t take place in your home office, you need to find a place to hold them that will be comfortable for you and your clients.
Coworking spaces are a great option for meetings and conferences if your home office isn’t a productive location. If your clients aren’t local or don’t mind virtual meetings, you might consider holding your meetings online through Skype, Hangouts, or another video or chat tool.