There are certainly some cons you may have heard of when it comes to a virtual office. However, these cons can be outweighed by the many pros, such as using a professionally trained virtual receptionist for all your incoming calls. Here’s a look at the cons of running a virtual office and how the pros outweigh them.
Con #1 – Business Location
You may think that when you start running a business with a virtual office, your physical business location has to be a home address or a P.O. Box. This simply isn’t true and you can actually use one of the many excellent professional business addresses found across the globe if you user the right virtual office solution.
Con #2 – Handling Customer Meetings
How do you handle customer meetings if you don’t have a physical office space? Maybe you don’t need to have very many face-to-face meetings, so meeting for lunch or coffee will work just fine. However, if you need to have face-to-face meetings regularly, you can have those meetings in an actual office space.
There are several office spaces you can rent by the day, week or month when you need them. They come complete with a lobby, receptionist and all the equipment you may need. You can use one of these types of physical offices for your face-to-face meetings whenever necessary.
Con #3 – Collaborating with Your Team
With the way technology works today, you don’t need a physical office space to actually collaborate with your team. This is simply not a necessary thing since you can video conference, share information through cloud computing and connect in many other ways. You don’t need your entire team in the same room to collaborate on a project.
Con #4 – The Personal Touch is Gone
One of the major reasons companies don’t wat to run their business from a virtual office is the loss of personal touch. This is a very important thing for many small businesses and they may opt to hire virtual receptionists just to fill in the blanks instead of setting up a full virtual office.
However, it’s still possible to provide the personal touch, even with a virtual office. When you need a physical location, you can rent a temporary office complete with a receptionist and everything you need. This allows you to provide the persona touch you need, when it’s necessary.
The Pros of Running a Virtual Office Instead of a Permanent Office
Of course, after you find a solution to the cons of running a virtual office, it’s necessary to look at the pros. There are several benefits that come with running a virtual office, which include:
- Lower Overhead Costs – Compared to hiring a full staff, paying for an office, getting the right equipment and all the other overhead that comes with a permanent office, a virtual office is far less expensive. You will spend about 75% less on a virtual office and staff compared to a permanent office.
- Better Productivity – Since many of the workers you will hire only get paid for the time or task they complete, productivity is higher. For example, when you hire a team of virtual receptionists, they only get paid for the time they are actually on the phone for you. This means, they will work hard to help you grow and receive more customer calls.
- More Talent on Your Team – A virtual office and staff allows you to hire experts for each position on your team. You can hire expert virtual receptionists, a professional virtual assistant, top quality content writers and more. You are no longer limited to just those living near your office or willing to relocate.
- No Office Administrator Required – You won’t need to hire an office administrator for your virtual office. Instead, you will be able to use virtual receptionists to fill the void for a lower cost
There are several smaller benefits to running a virtual office compared to a permanent office. Of course, the main reason businesses go virtual is the savings.
Now you can make a better decision to either go 100% virtual or just add virtual receptionists to your team. Either way, outsourcing your incoming calls and other tasks can help save your business time and money, while providing a higher quality of service.