No matter what type of business you run, you need to take back control. If you’re spending time answering phones or you have employees answering phones when there are other tasks you need to handle, it’s time to stop the madness.
A phone call is a huge distraction. When you’re focused on an important task, in an important meeting or just need to avoid being bothered, a phone call can be the worst thing that ever happened. Here’s how you can eliminate the distraction and get back to focused work.
Why is Focused Work so Important?
Entrepreneurs are always looking for ways to get more productivity out of their days. Many would like to extend the days to 30 hours instead of 24, but this simply isn’t possible. However, you can become more productive during the hours you work.
Many studies have been done on the eight-hour work day and they have all proven the same thing. Workers simply are not fully productive for all eight hours. This goes for the lower level employees and even CEOs.
When you work more than eight hours, the productivity drops even more. Most business owners can accomplish everything they need to accomplish in about half of the time they actually spend working. However, they have to become laser focused and eliminate distractions.
Two major distractions happen every day for most business owners: phone calls and emails. Emails are easy to eliminate, as you can just shut down the program you use for email and take away the distraction. Phone calls are a bit more difficult as you cannot just turn your phone off and send everybody to voicemail.
Shutting Down the Phone Without Losing Business
Taking control of your work day will lead to many great things, such as more time for family, hobbies and other things you are missing out on by working too much. One of the best ways to take control of your work day is by shutting down your phone.
This may sound crazy, as you will certainly lose business if your customers cannot get ahold of you when they need to. However, you can shut your phone down without losing any business when you hire a virtual receptionist. With a virtual receptionist, you won’t be interrupted and your customers will all get excellent service when they call.
There are several things a virtual receptionist can do for you to help you take control of your work day. They will schedule appointments, take orders, answer general inquiries, handle some customer service and, most importantly, take away your need to answer every phone call.
With a virtual receptionist, you don’t have to take a phone call unless you want to. You can instruct them to forward specific calls to your or hold all calls until further notice. This allows you to get more work done and take control of your work day.
What Does a Controlled Work Day Look Like?
When you eliminate distractions and become laser focused on the task at hand, you have control of your work day. No longer do you need to work 12+ hours a day to make your business run. If you’re used to short nights and long work days, it’s time to get used to a balance of work and life.
A controlled work day will give you more time away from the office, which will actually make you more productive when you are at the office. Studies have shown that entrepreneurs are more productive when they take two full days off per week and they work less than 10 hours per day. When they work 6 hours per day, 5 days a week, they are the most productive and the happiest.
It’s no secret, just about every business owner needs more time off, longer breaks and more time with their family and friends. A virtual receptionist is just one major step in the direction of a controlled work day. Eliminating the distraction of phone calls during focused work time will help you get more done in less time.
When we become distracted, we don’t accomplish as much. Losing focus for even a second causes your mind to have to refocus, which costs you precious time If this happens every time you receive a new email or a new phone call, you may be losing two or three hours of time every single day. Imagine how much happier you would be if those two or three hours a day were spent away from the office with people you love.
Hiring a virtual receptionist will allow you to rescue lost time and eliminate distractions. If you want to take back control of your work day, hire a virtual receptionist to handle all of your incoming phone calls.