There just aren’t enough hours in the day when you’re a business owner. Once you’ve got a handle on the high-priority tasks, it’s tough to spend your time doing lower-priority tasks that don’t increase ROI. That’s why many business owners hire and delegate to virtual assistants.
Virtual assistants work remotely to handle the same duties an administrative assistant would. Cheaper than a full-time assistant, requiring zero office space, and totally dedicated to your business, virtual assistants are an excellent way to increase your staff without breaking your budget.
What can virtual assistants do?
We’ve been virtual receptionist providers for years, and when our clients started requesting more in-depth service from our receptionists, we created new virtual assistant plans that enable business owners to hire a dedicated assistant that works one on one with the company and owner.
Virtual assistants can handle a wider range of tasks than virtual receptionists because of their time availability and dedicated relationship to your business. They handle tasks that any administrative assistant would – answering phones, taking messages, planning events, managing social accounts, blog calendars, appointment scheduling, and more.
Our virtual assistant plans include anywhere from 10 hours per month to 40 hours per month, giving you plenty of time to delegate the tasks that stress you out or that you simply don’t have time for. Keep reading to find the top 10 tasks to delegate to virtual assistants.
Top 10 Tasks to Delegate to Virtual Assistants
These are the tasks business owners report that they delegate to virtual assistants most often. This can help give you a better idea of the work you could have a virtual assistant start taking care of for you.
10. Project planning & management
You’ve done the “big picture” work, and now you need someone to follow through on the plans and strategies you’ve created. Delegate it to a virtual assistant! Virtual assistants can manage your project by keeping up with deadlines, contacting collaborators, tracking down deliverables, and sharing progress updates with you.
9. Invoicing and payments
You’d be heartbroken if you never had to deal with another invoice or payment again, wouldn’t you? Probably not. Let a virtual assistant handle that for you so you can get back to working on what matters. A virtual assistant can create invoices as well as send, track, and confirm receipts. They can also send payments on your behalf to make sure you’re always caught up.
8. Expense reports
Keep your receipts and have your virtual assistant organize and track them in your expense reports. You can upload photos of the receipts or documents securely using Dropbox or a similar app. Your virtual assistant will sort and input the information in your expense reports, then submit those reports to you. This can be a lifesaver for business owners who hate paperwork!
7. Collecting contact info
Who doesn’t have a stack (or pile) of business cards from various sources cluttering up their desk or home? You haven’t thrown them away because you may need their contact information in the future. Have your virtual assistant digitally document the contact information so you can declutter. She can add them to your shared address book so the new contacts will show up in your smartphone.
6. Editing and proofreading
Two heads are better than one, and four eyes are better than two! If you’re doing any kind of writing, it can’t hurt to pass it over to your virtual assistant for light editing and proofreading. From blog posts and webpage copy to eBooks and presentations, letting someone else look over your work will help you catch any lingering typos or usage problems.
5. Calendar and appointments
No matter what appointment or scheduling software you use, Conversational’s virtual assistants can link up and start managing your calendar and appointments. Your virtual assistant can schedule appointments and arrange your calendar in the way you specify.
If you need research done for a specific project or task, a virtual assistant is the one to handle it. Simply delegate the topic and search terms to your virtual assistant and ask for an outline with information from the research session. This will make getting started that much easier for you.
3. Event planning
Whether it’s a conference, a class you’re teaching, or a grand opening celebration, a virtual assistant can help you plan the event. She can call caterers, venues, arrange for decor, party rentals, and more. All you have to do is delegate it! Virtual assistants can also schedule reservations for you at a restaurant or even call in your lunch order for you.
2. Travel planning
A virtual assistant can help you with planning travel. Tell her your budget and destination and she can find you a list of cost-effective options for flights, rental cars, and hotels. She can even help you plan your itinerary with things to do while you’re away! There are apps that allow you to sync your trip itinerary to your smartphone so you’ll have the plan with you wherever you go.
1. Creative work
While a majority of the work virtual assistants do is administrative in nature, don’t be afraid to delegate more creative tasks to them as well. Start small if you’re unsure of their creative ability, or just ask honestly if this is an area of expertise for them. It can save you a lot of time on blog post drafts, website copy, guest posts, and more.
The top 10 tasks to delegate to virtual assistants span far beyond the traditional tasks of answering calls, taking messages, and managing a business owner’s schedule. If you decide to work with a virtual assistant, it may be one of the best business decisions you make. It’s one that will give you back your time and allow you to focus on the tasks that matter most to your business.