Are you considering setting up a virtual office? If you plan to do this without setting up an actual virtual office space, you need to know what’s necessary.
This type of virtual office is one that you can take anywhere with you because it’s not a physical office. Here are some of the things you will need for your new virtual office.
One of the major requirements for a virtual office is the ability to connect to the internet. You will need to check email, communicate with your team and keep up with things. A computer you can travel with is preferable and a light-weight laptop is the best choice.
A Cell Phone
Since your virtual office needs to travel, you will want a cell phone. A smart phone is preferable, as it will allow you to do far more. This will be your main line of communication if your business depends on phone calls. However, if you don’t depend on phone calls, you may not use the phone very often.
A Virtual Office Address
Every business needs an address and if you don’t want to use your home address, you can either get a virtual office address or use a PO Box. NYMail.com offers virtual office addresses for your business, while the post office website offers PO boxes, along with a few other mailing services.
A Virtual Assistant/Receptionist
An assistant is very important. You want to make sure they can do all the things you need or they won’t help you much. Your VA should be able to write content, post to social media, handle incoming and outgoing calls and much more.
There are many great services out there with virtual assistants for an affordable price. If you just need somebody to answer your incoming calls, take orders, set appointments and handle basic customer service, a virtual receptionist may be the right choice for you.
A Business Phone Number
Your business needs a phone number. If you choose the right virtual receptionist service, you will gain access to local and toll-free numbers for your business. If not, you may need to use a virtual phone system to get the number that fits with your business.
Having a dedicated phone number will help you do more with your business. This will allow you to give customers a number they can call, which isn’t your personal number. It’s a great way to keep the lines of communication open without mixing business with personal.
That’s all you really need to set up your virtual office. After properly training your virtual assistant or receptionist, you will be able to put your business on auto-pilot, check email less and enjoy your life.
Imagine having your virtual office set up so that your virtual assistant handles all your busy work and keeps you on track. This can free up your time to grow the business and keep everything moving forward as you continue to work from a virtual office.