When you have too many time-consuming tasks to do, the wise thing would be to make those the projects you outsource to an assistant. When you don’t have time to schedule appointments, plan events or do research for your work, you can have someone handle these monotonous, time-consuming tasks while you focus on the budget, client meetings and running the business.
While most people think assistants are only for CEOs and executives, most business could use assistants to delegate tasks that are interfering with the ability to get more important jobs done. The good news for small businesses and entrepreneurs is that you can outsource some of that work too without having to hire a full-time staff member. By bringing on a virtual assistant, you can stay focused on your role in the company while delegating these time-wasting tasks. Here is a look at what you could outsource and how it works.
Have your virtual assistant handle your schedule
One part of the week that might be overwhelming you is scheduling appointments, coordinating events and handling reservations. Wouldn’t it be nice if you could just show up where you’re needed and not have to be the one to set it up?
You can bring on a virtual assistant to handle this time-consuming task so that you can just focus on what you’re going to talk about in the meeting or what you’re going to wear to the event. While they may not seem like a major waste of time, it can be a problem if you double-book yourself or have to reschedule someone at the last minute.
Don’t be frazzled by over-booking yourself or not being available to take phone calls during your meetings; simply hire a virtual assistant to handle the details, give each caller the quality and professionalism that you don’t have time for and never over-book yourself or miss a meeting again.
People are bombarded with emails and it really takes precious time out of the work day. Whether you are receiving newsletters, advertisements, requests for meetings, spam or client questions, it can take forever to get through the whole list.
Have your virtual assistant take the time to sort through all of your incoming emails so that you can look at items in the proper order. Have your assistant mark what’s the most urgent, respond to emails that they know the answers to and mark spam so that you don’t have to waste time looking at it.
When you have to update your blog so often, it can get time-consuming to do the research needed for new, regular posts. Have your assistant research blog post ideas, what the competition is writing about, what’s going on in the news and what old posts of yours could use a reboot. This is a great task to outsource so that you can keep a relevant blog without wasting time researching what to write next.
Use these tips to keep yourself less busy with busy-work that takes too much time during the week. Get a virtual assistant to handle these tedious tasks so that you can focus on the more important roles in your job.